March 31, 2023



What is Extension of Time (EOT)

The Extension of Time (EOT) initiative is a measure implemented by regulatory authorities in Malaysia to support companies facing difficulties in meeting statutory obligations due to unforeseen circumstances. It is aimed at providing additional time for companies to complete their financial statements, hold Annual General Meetings (AGM), complete statutory documents, and allow audit firms to complete delayed assignments.

Why there is Extension of Time (EOT)

For private companies in Malaysia, audited financial statements must be circulated within six months from the Financial Year End (FYE) and submitted to the SSM within 30 days from the circulation date. However, companies may face challenges in meeting these deadlines due to a variety of reasons, such as business disruptions, health crises, or changes in regulations. In such cases, companies may apply for an Extension of Time (EOT).

What that Extension of Time (EOT) will provide

Under this initiative, companies are eligible for a 90-day extension period to prepare their financial statements, director reports, and audit reports. For instance, if the circulation date of the financial statements is 31 May 2021, the extension period is until 30 August 2021. Similarly, if the lodgment date to SSM is 30 June 2021, the extension period is until 30 September 2021.

How to apply for Extension of Time (EOT)

To apply for an Extension of Time (EOT), the Company Secretary is required to lodge the application form [Section 259(2)] with the SSM. The application must be accompanied by the necessary supporting documents. The SSM will review the application and determine whether the company is eligible for an extension based on the reasons provided by the company and the circumstances surrounding the delay.

It is important to note that an Extension of Time (EOT) does not exempt the company from its obligation to file its financial statements or statutory documents but provides additional time to do so. Failure to meet the extended deadline may result in penalties or other consequences as prescribed by the relevant laws and regulations. Therefore, it is essential for companies to make timely and accurate applications for Extension of Time (EOT) and ensure compliance with all statutory requirements.

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法定登记簿和记录 法定登记簿可以保存在注册公司秘书办事处或董事批准的任何其他地方。通常情况下,法定登记簿根据第14条或第46(3)条的规定保存在注册公司秘书办事处,以便于公司秘书不时地维护和更新公司的信息。 “登记簿”包括任何登记簿或其他信息记录以及任何账目或会计记录,无论如何编纂、记录或储存,还包括任何文件。 最常见的法定登记簿有:配股登记簿、成员登记簿、董事登记簿、经理登记簿、秘书登记簿、大股东登记簿、转让登记簿、董事持股登记簿、抵押登记簿和会议记录簿。 登记簿 登记簿是由以下细节和信息组成的一本书。 董事登记簿 经理的登记簿 公司秘书的登记簿 成员(股东)登记册 抵押登记簿 股份转让登记簿 持股登记册 帐簿 会议记录簿 会议记录本将保存所有的董事和股东会议记录,以及董事和股东通过的决议。 以下内容通常在会议记录本中找到: 第一次董事会会议 开设银行账户的董事会决议 年度会议文件 临时股东大会文件 董事会关于购买房产/汽车的决议 申请或接受银行贷款的董事会决议 董事会关于确定年终的决议   我们作为贵公司的公司秘书,将保持所有记录的更新,并登记公司的任何变化。


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Statutory Books and Records

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Statutory Books and Records The statutory register books can be kept at the registered office or any other place as approved by the directors. Normally, the statutory register books are kept at the registered office on Section 14 or Section 46(3) for the Company Secretary to conveniently maintain and update the company’s information from time to time. “Books” includes any register or other record of information and any accounts or accounting records, however compiled, recorded or stored, and also includes any documents. The most common statutory books are Register of Allotment, Register of Members, Register of Directors, Register of Managers, Register of Secretaries, Register of Substantial Shareholders, Register of Transfer, Register of Directors’ Shareholdings, Register of Mortgages and Minutes Book. Register Book The Register Book is a book consist of the following details and information: Register of directors Register of managers Register of company secretaries Register of members (shareholders) Register of charges Register of transfer of shares Register of shareholdings Books of account Minutes Book The Minutes Book will keep all minutes of directors’ and shareholders’ meetings as well as resolutions passed by directors and shareholders. The following are normally found in the Minutes Book: First Board of Directors Meeting Board Resolution to open bank accounts AGM documents EGM documents Board Resolution to purchase properties / cars Board Resolution to apply or accept banking facilities Board Resolution to fix year end We, acting as your company secretary, will keep all the records up to date and register any changes made by the company to Suruhanjaya Syarikat Malaysia (SSM).