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您需要了解有关马来西亚公司秘书的事项

December 15, 2023

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公司秘书的意思

在马来西亚,公司秘书是由公司董事会任命的人,以确保公司遵守所有相关的法律和法规。公司秘书负责维护公司的法定记录,准备和提交法律文件,并确保公司的会议和决议得到适当的记录和系统化。

除了这些法律责任外,公司秘书还可以就公司治理、合规和公司秘书实践等事项向董事会提供建议。他们还可以作为公司与股东、监管机构和其他利益相关者之间的联系人。总体而言,公司秘书在确保公司按照法律运作和保持良好的公司治理方面扮演着重要的角色。

公司秘书的职责

  • 公司治理。 公司秘书在确保公司遵守相关的所有法律和法规方面发挥着至关重要的作用,包括维护公司的注册表、制定和提交必要的文件,并确保公司的会议得到适当的实施。
  • 法定合规性。公司秘书负责确保公司遵守所有法定要求,包括维护公司的注册表,提交必要的表格和报告,并确保公司的账目和其他记录得到适当的维护。
  • 董事会支持。公司秘书为董事会提供支持,包括安排和准备董事会会议,准备会议记录,并在公司治理事项上提供建议。
  • 与监管机构联络。公司秘书负责与监管机构如:SSM、BURSA MALAYSIA、LHDN等保持良好的关系,以满足法律要求。

公司秘书的资格

以下专业机构的会员可以在《2016年公司法》第241条下,向SSM申请执业证书以担任公司秘书。

(i)马来西亚特许秘书和行政人员协会(MAICSA)
(ii)马来西亚会计师协会(MIA)
(iii)马来西亚律师公会(BC)
(iv)马来西亚公司秘书协会(MACS)
(v)马来西亚公认会计师协会(MICPA)
(vi)沙巴法律公会(SLA)
(vii)砂拉越律师公会(AAS)

SSM执照公司秘书名录

如何查询在SSM注册的认证公司秘书?

1.1. 访问SSM 网站以查证注册公司秘书名单,网址为https://www.ssm.com.my/Pages/Licensed_Secretary_Auditors/List-Registered-Secretaries.aspx
1.2. 请点击<<List of Registered Secretaries>>。
1.3. 您可以通过在搜索栏“Ctrl + F”中输入他们的姓名或注册号来搜索认证公司秘书。例如,姓名搜索:Lee Ray Men或SSM执业证书号201908002387。
1.4. 搜索结果将显示公司秘书的状态,包括他们的姓名、SSM执业证书和所在州属。

在雇请马来西亚公司秘书时要考虑的因素

  • 沟通技巧。公司秘书应具有出色的沟通技巧,并能够有效地与董事会、股东和其他利益相关者沟通。他们应该能够以清晰简洁的方式解释复杂的法律和监管问题。
  • 资格和经验。公司秘书应具有必要的资格和经验,以有效地执行职责。他们应该具有相关法规的知识,并能够向董事会提供合理的建议。

常见问题(FAQ)

1. 在马来西亚,董事可以兼任公司秘书吗?

《2016年公司法》并没有禁止董事兼任公司秘书的职位。但是,法案要求公司秘书必须具备履行职责的知识和能力,并且该任命必须得到董事会的批准。

2. 我们可以更换第一位任命的公司秘书吗?如何更换?

在马来西亚,更换第一位任命的公司秘书是可行的。更换公司秘书的流程包括以下几个步骤:

2.1. 辞退现任公司秘书:现任公司秘书必须先辞职。这可以通过向公司董事会提交辞职信来完成。
2.2. 委任新公司秘书:一旦现有的公司秘书辞职,公司董事会必须任命新的公司秘书。新公司秘书必须符合法律要求的资格,其任命必须得到董事会的批准。
2.3. 通知有关当局:一旦任命新的公司秘书,公司必须通知有关当局进行更改。这可以通过在更改后30天内向公司委员会提交适当的表格来完成。
2.4. 移交公司注册簿:现任公司秘书必须将所有法定记录和文件移交给新的公司秘书。这包括法定登记册、会议记录和任何其他相关文件。

3. 公司秘书被取消资格的原因

  • 罪行定罪:如果公司秘书被判犯有与欺诈、不诚实或涉及道德败坏的任何罪行,可能会导致取消合法的公司秘书资格。
  • 未能满足资格要求:根据《2016年公司法》,马来西亚的公司秘书需要满足某些资格要求。如果公司秘书未能满足这些要求,则可能会导致取消资格。
  • 破产:如果公司秘书破产或被宣布破产,则可能会导致取消资格。

 

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