Statutory Books and Records

March 3, 2023


Statutory Books and Records

The statutory register books can be kept at the registered office or any other place as approved by the directors. Normally, the statutory register books are kept at the registered office on Section 14 or Section 46(3) for the Company Secretary to conveniently maintain and update the company’s information from time to time.

“Books” includes any register or other record of information and any accounts or accounting records, however compiled, recorded or stored, and also includes any documents.

The most common statutory books are Register of Allotment, Register of Members, Register of Directors, Register of Managers, Register of Secretaries, Register of Substantial Shareholders, Register of Transfer, Register of Directors’ Shareholdings, Register of Mortgages and Minutes Book.

Register Book

The Register Book is a book consist of the following details and information:

  • Register of directors
  • Register of managers
  • Register of company secretaries
  • Register of members (shareholders)
  • Register of charges
  • Register of transfer of shares
  • Register of shareholdings
  • Books of account

Minutes Book

The Minutes Book will keep all minutes of directors’ and shareholders’ meetings as well as resolutions passed by directors and shareholders.

The following are normally found in the Minutes Book:

  • First Board of Directors Meeting
  • Board Resolution to open bank accounts
  • AGM documents
  • EGM documents
  • Board Resolution to purchase properties / cars
  • Board Resolution to apply or accept banking facilities
  • Board Resolution to fix year end

We, acting as your company secretary, will keep all the records up to date and register any changes made by the company to Suruhanjaya Syarikat Malaysia (SSM).

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